AFGRI Group Holdings is currently seeking a Marketing Administrator to join their team in Centurion. This position offers an exciting opportunity to support a dynamic marketing team in various aspects of event coordination, sponsorship management, and promotional activities. The role is suited for an individual with solid experience in marketing, sponsorship, and office administration, with a focus on providing logistical and operational support during major events.
Role Overview and Key Responsibilities
The Marketing Administrator will play a crucial role in assisting the marketing team with planning, coordinating, and executing sponsorship-related activities. This includes handling event logistics, managing brand visibility, and maintaining accurate administrative records for sponsorships.
Key tasks for the role include ensuring smooth operations within the AFGRI suite during game days, maintaining the suite’s amenities, managing stock levels for branded materials, and overseeing the coordination of marketing materials at sponsored events like school tournaments and golf days.
In addition, the Marketing Administrator will be responsible for managing financial aspects related to marketing activities, such as verifying marketing-related invoices and ensuring their timely submission for approval. The role will also involve maintaining up-to-date records for vendors and suppliers and helping with the management of promotional stock items across the company.
Suite Operations and Administration
A major part of the role involves managing the AFGRI suite during game days. The Marketing Administrator will be responsible for familiarizing clients with the suite’s amenities, such as seating areas, refreshments, restrooms, and any special features. The position requires attention to detail in ensuring that food and beverages are ordered and available during game days, with specific requests catered to, such as dietary restrictions or seating preferences.
Ensuring that the suite remains in pristine condition is another key aspect of the role. This includes overseeing cleaning procedures before and after each event, as well as inspecting the suite for maintenance needs. The Marketing Administrator will also be responsible for keeping the events calendar updated and forwarding any sponsorship requests to the Marketing Manager for review.
Game Day and Event Coordination
The Marketing Administrator will be integral to the success of various events, particularly on game days. Responsibilities include placing orders for catering and beverages, preparing marketing materials like the “Predict the Score” forms, and ensuring that all event logistics are in place. The role requires strong organizational skills to ensure the seamless execution of these activities.
Furthermore, the Marketing Administrator will work closely with the marketing team to ensure that all branding and promotional materials are displayed appropriately during sponsored events. At events like golf days, for instance, the administrator will oversee the setup of banners, flags, and signage, and ensure that refreshments are readily available for guests.
Financial Assistance and Vendor Management
In addition to event-related tasks, the Marketing Administrator will also be responsible for financial management duties within the marketing department. These duties include verifying that all marketing-related invoices are accurate, ensuring proper documentation is submitted with invoices, and tracking the status of payments.
The Marketing Administrator will assist in managing vendor applications, ensuring that all necessary forms are filled out accurately and that vendors meet required specifications. The administrator will also be responsible for maintaining an up-to-date database of approved marketing vendors and coordinating with other departments to ensure smooth vendor operations.
Stock Management and Administrative Support
The role also includes managing the inventory of promotional materials and branded stock items. This involves conducting monthly stock takes, maintaining organized storerooms, and coordinating the timely distribution of promotional materials to support marketing initiatives.
The Marketing Administrator will also play a critical role in managing the marketing and events calendar, ensuring all events and activities are reflected accurately. This administrative support extends to coordinating logistics for marketing events, including the preparation and delivery of materials, and maintaining records for sponsorship and supplier agreements.
Technical and Behavioral Competencies
Candidates for the position must possess advanced skills in Microsoft Office, particularly Word, Excel, and PowerPoint, and be familiar with event planning and management software. An understanding of budgeting processes for marketing campaigns and sponsorships is essential, as is the ability to manage multiple projects simultaneously while meeting deadlines.
In terms of behavioral competencies, the ideal candidate will possess strong interpersonal skills, creativity, and a high level of initiative. Attention to detail, effective communication, and the ability to collaborate effectively within a team are key qualities that will help the candidate succeed in this role.
Ideal Candidate Profile
To be considered for this role, candidates should have at least four to six years of practical experience in marketing, sponsorship, and office administration. A Grade 12 qualification is a minimum requirement, and a tertiary qualification in Marketing or a related business field is advantageous. Experience in event planning, vendor management, and financial assistance is highly valued.
How to Apply
AFGRI Group Holdings encourages candidates who meet the job requirements to apply before the closing date of July 4, 2025. Applicants should be prepared to submit their personal information for processing in accordance with the Protection of Personal Information Act (POPIA).
Candidates will be contacted only if they are shortlisted for the position. AFGRI’s Employment Equity Policy will guide the selection process, and applicants who do not hear back within 30 days of the closing date can assume that their applications were unsuccessful.
The successful candidate will be proactive, adaptable, and capable of managing a variety of tasks within a fast-paced environment. The role requires an individual who can demonstrate both creativity and problem-solving skills while maintaining a high standard of professionalism in all aspects of their work.
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