Differences in Application Processes at UJ, UP, and Wits

Applying to university in South Africa can be exciting—but also overwhelming. If you’re considering the University of Johannesburg (UJ), University of Pretoria (UP), or the University of the Witwatersrand (Wits), it’s important to understand that while all three are respected institutions, their application processes are not the same. Whether you’re a first-time applicant, a parent helping your child, or a public servant looking to study part-time, this guide will help you compare and navigate the steps for each university with confidence.

Application Portals: Where and How to Apply

• University of Johannesburg (UJ)
  Apply via the UJ Online Application System.
  No application fee is required.
  Tip from Nandi, a UJ graduate: “I was relieved when I found out that UJ doesn’t charge an application fee. I applied early and found the online system to be very user-friendly.”
• University of Pretoria (UP)
  Applications are submitted through the UP Online Application Portal.
  A R300 application fee applies (except for applicants applying with a Grade 11 result via the school system).
  Tip from Siyabonga, a UP student: “The R300 fee caught me off guard, but I budgeted for it early in my planning. I recommend using a reliable payment method to avoid delays.”
• University of the Witwatersrand (Wits)
  Apply online at www.wits.ac.za.
  A R100 application fee is required for South African citizens.
  Tip from Karabo, a Wits applicant: “The Wits application portal is straightforward, but don’t forget to check the status regularly. That way, you can ensure all documents are uploaded correctly.”

Key Application Dates and Deadlines

General Timeframes:

• UJ: Opens in April, closes in October.
• UP: Opens in April, closes for most programmes by June or July.
• Wits: Opens in March, closes between June and September, depending on the course.

Important: Closing dates vary by programme—especially for competitive courses like Medicine, Law, or Engineering. Always check specific programme deadlines on the university website.

Tip from Mpho, a student at UP: “I made the mistake of thinking the deadline for my program was the same as the general one. Always double-check specific course deadlines!”

For more detailed information about application deadlines, refer to the University of Johannesburg Admissions Guide, University of Pretoria Application Portal, or Wits Admissions Page.

Required Documents for Application

Here’s a checklist of what each university typically requires:

• Certified ID copy
• Latest academic results (Grade 11 or 12)
• Proof of payment (where applicable)
• NSC or equivalent qualification

UJ Specifics:

• Only online uploads are allowed.
• Results are automatically pulled from the Department of Basic Education.

Wits Specifics:

• Accepts both manual uploads and direct DBE pulls.
• School-leaving certificates must be uploaded for international students.

Tip from Tumi, a Wits applicant: “I had trouble with uploading my documents at first. Make sure your files are clear and legible, especially the results. The system is picky about document quality.”

For the official document requirements, please visit each university’s application page: UJ Documents, UP Documents, and Wits Documents.

Choosing Programmes and Prioritising Your Choices

Each university allows applicants to choose multiple programmes—but with different rules:

• UJ: Allows two choices, ranked in order of preference.
• UP: Allows two study choices as well, with the first choice given priority during selection.
• Wits: Allows three programme choices, with equal consideration for all.

Tip from Lindiwe, a career advisor and education consultant: “When selecting your programmes, choose at least one backup option that still aligns with your career goals. It increases your chances of acceptance, especially in competitive fields.”

Admission Requirements and APS Calculations

What’s an APS?
APS (Admission Point Score) is a key requirement for all three universities, calculated from your NSC (matric) results.

• UJ and UP: Use the official APS calculator on their websites.
• Wits: May use additional factors like NBT scores and subject performance.

Note: Life Orientation may not be counted fully toward the APS at UP and Wits.

Tip from Thando, a UJ admissions officer: “Students often forget to account for Life Orientation in their APS. Be sure to check the specific weighting for your course on the official guidelines.”

For more details on APS calculations and specific programme requirements, visit the official APS guides:

• UJ APS Calculator
• UP APS Guide
• Wits APS and NBT Guide

National Benchmark Tests (NBTs): Who Requires Them?

• UJ: Does not require NBTs.
• UP: NBTs are only required for specific faculties (e.g., Health Sciences).
• Wits: NBTs are compulsory for most programmes, especially Health Sciences, Engineering, and Law.

Tip from Zanele, a former Wits student: “I wrote my NBTs too late, and it delayed my application. If you’re applying to Wits, write them early in the year so you’re not rushed when you submit.”

Expert Insight from Mpho Mashaba, Education Consultant:
“For students applying to competitive programs like Health Sciences or Law at Wits, the NBTs can significantly impact your application. My advice is to prepare well in advance and take them early.

For more details on NBT requirements and preparation, visit the National Benchmark Test Website.

How Offers Are Made and Communicated

Conditional Offers:

• UJ & UP: May make conditional offers based on Grade 11 marks.
• Wits: Offers are typically made after the final matric results are released.

All three universities communicate via:

• Email
• SMS
• Online portals

Tip from Dineo, a UP applicant: “Always keep your contact details up to date with the university. I almost missed my offer because I forgot to update my email address.”

Application Status Tracking

You can track your application status online:

• UJ: Visit student.uj.ac.za to check your status.
• UP: Log in to the UP Student Centre.
• Wits: Use the self-service portal to check your status.

Common Mistakes to Avoid

• Using the wrong email address or one you don’t check often.
• Submitting incomplete documents or blurry uploads.
• Waiting until the deadline—apply early for better programme access.
• Not meeting the APS or subject requirements for your chosen course.

NSFAS and Financial Aid Considerations

All three universities accept NSFAS funding. However:

• Apply for NSFAS separately at www.nsfas.org.za before January.
• Once accepted into UJ, UP, or Wits, the university will link your NSFAS funding to your student profile.
• UJ has a dedicated NSFAS team to assist with queries via [email protected].

Tip from Thando, a financial aid advisor: “Apply for both your university application and NSFAS funding early. I’ve seen many students miss out on funding because they waited until the last minute.”

For more details, refer to the official NSFAS site: NSFAS Official Website.

Read more: Bursary Application Checklist: Documents You Must Have

Frequently Asked Questions

1. What should I do if I miss an application deadline?
If you miss a deadline, don’t panic. The first step is to immediately contact the admissions office of the university where you applied. Many universities have a grace period for late applications or offer a limited number of spaces for late applicants, often with an additional fee. If the university can’t accommodate a late application, you may need to consider applying for the next academic year. Always make sure to keep a backup plan ready in case of missed deadlines.

2. How can I manage my time effectively during the application process?

• Create a Detailed Timeline: Start by noting all important dates, including application deadlines, document submission deadlines, and dates for National Benchmark Tests (NBTs), if required.
• Set Reminders: Use tools like Google Calendar or Trello to set reminders for each milestone. Break the process into smaller tasks and tackle them one at a time.
• Stay Ahead: Start your application process early to avoid last-minute stress.

Tip from Lindiwe, a career advisor and education consultant: “Keeping a checklist and breaking down each task into manageable steps will keep you organized and on track. Don’t wait until the last minute!”

3. What are the most common mistakes students make during the application process?

• Missing Deadlines: Always double-check deadlines for each program and plan ahead.
• Submitting Incomplete Documents: Ensure that all required documents are included and properly formatted. Missing or incorrectly uploaded files can delay your application.
• Incorrect or Inactive Email Addresses: Always use a personal, regularly checked email. Universities will use it to communicate important information.

4. How can I improve my chances of acceptance into a competitive programme?

• Apply to Multiple Programs: If possible, apply for multiple courses with varying entrance requirements to maximize your chances.
• Craft a Strong Personal Statement: Many universities, including Wits, look for personal statements. Use this opportunity to explain why you’re passionate about your field and how you will contribute to the university community.
• Prepare for Required Tests or Interviews: Some programs require additional assessments like the National Benchmark Tests (NBTs) or interviews.

5. How do I handle financial aid and NSFAS applications?

• Apply Early: Make sure to apply for NSFAS as soon as it opens, usually before the university application deadline.
• Ensure All Eligibility Criteria Are Met: Double-check the eligibility criteria on the NSFAS website to avoid any delays in your application process.
• Submit All Required Documents on Time: Financial aid applications require proof of income, ID documents, and academic records. Submit all the required documentation to prevent delays in processing your application.

Tip from Thando, a financial aid advisor: “Many students miss out on funding simply because they delay their NSFAS applications. Apply as early as possible and follow up regularly to ensure everything is in order.”

6. What if I can’t get certain documents in time?
If you’re struggling to obtain specific documents (e.g., proof of income, school-leaving certificates, or results), contact the admissions office immediately to explain your situation. Some universities may grant you an extension or allow you to submit your documents at a later date. If you’re applying with Grade 11 results and don’t have your final matric results in time, you may still receive a conditional offer based on your current performance.

7. How do I stay organized through the entire application process?

• Keep Everything in One Place: Use a dedicated folder or digital tool like Google Drive or Dropbox to store all your application documents, so they’re easily accessible when needed.
• Create a Checklist: List all required documents and steps in the application process, including submission deadlines, and tick them off as you complete them.
• Use Reminders: Set up calendar alerts and notifications for key deadlines to stay on top of each task.

Tip from Nandi, a UJ graduate: “I used a physical planner to keep track of important dates, but digital tools like Google Calendar work just as well. Staying organized was key for me.”

8. Can I apply for multiple programs at the same time?
Yes, but each university has different rules on how many programs you can apply for.

• UJ allows you to apply for two programs, ranked in order of preference.
• UP also allows two choices, with the first choice given priority.
• Wits allows three programs, with equal consideration for all.
  Make sure to check the specific guidelines on the university website to ensure you meet the requirements for multiple program applications.

9. What happens if I don’t meet the APS requirements for my chosen program?
If your APS doesn’t meet the requirements for your first choice program, you may still be considered for your second or third choice (if applicable). Additionally, some universities may offer alternative routes, like foundation programs, that allow you to enter the desired course after completing introductory subjects. It’s important to contact the admissions office and discuss your options as soon as you realize there’s an issue with your APS score.

10. How can I handle financial aid delays?
If there are delays in your financial aid application, such as NSFAS funding, it’s crucial to stay in constant communication with the funding body.

• Follow Up: Regularly check your application status online and contact NSFAS or your university’s financial aid office to inquire about the status of your funding.
• Have a Backup Plan: If your financial aid hasn’t been approved by the time classes start, look into temporary solutions such as paying for your registration fees upfront and applying for alternative scholarships.

Tip from Dineo, a financial aid advisor: “Don’t wait until the last minute to apply for financial aid. Some institutions offer emergency funding for students with financial difficulties, so inquire about these options early.”

11. How do I stay updated about my application status?
You can track your application status online through each university’s portal.

• UJ: Visit student.uj.ac.za to check your status.
• UP: Log in to the UP Student Centre.
• Wits: Use the self-service portal to check your status.

Keep your contact information up to date in the system, and check for updates regularly to stay informed about your application’s progress.

Also check: Bursary and Scholarship: What’s the Difference and Which Should You Apply For?

Each university—UJ, UP, and Wits—has a slightly different process, but the goal is the same: to welcome students ready to grow academically and personally. Understanding these differences can make your application journey smoother and more successful. Remember to apply early, double-check requirements, and track your application carefully.

For more information, visit each university’s official site or contact their admissions office directly. Don’t let confusion hold you back—start your application with confidence today.